Four steps to get started with Bokio

Start by creating your Bokio account.

The first thing you see when you log into your account and company is the overview. Here you’ll find a starter guide that will help you get started with accounting, invoicing, supplier invoices and expenses.

Bokio onboarding screen

Features available in Bokio

  • Bookkeeping - smart accounting with ready-made accounting templates
  • Invoicing - Create, send, track and record invoices all in the same place
  • Expenses - Add your employees as users and let them upload their expenses themselves
  • Supplier invoices - Add supplier invoices and get notified if they go overdue

In the next 5 steps, we’ll walk you through what you should do to get started with Bokio. We can help you manage your accounting whether you have been in business for several years or have just begun.

1. Check the opening balances

If you are a start-up company

If you have just started your company then you probably have no opening balances. However, you may have brought in money before the company was registered. You can record this on the start date, ie the first day of the first financial year.

If you have previous accounting

Since previous accounting, and the opening balances (such as for example the year's results), is missing, it is really important that you manually enter this before you start accounting for the current financial year. Thus, the fiscal year that affects the opening balances in settings is the first fiscal year registered in Bokio.

Obtain a balance sheet (completed) for the financial year before the date you are going to enter the opening balances. You will obtain the balance report from your previous accounting program.

Don't forget to check earlier this year's accounts payable and accounts receivable. Payments of these must be recorded in the current fiscal year (ie. if the debt or receivable has arisen in the previous fiscal year and is paid in the current fiscal year). This applies to both the invoice method and the cash method.

Read this guide to set up the first year's opening balances

2. Check the settings

When you create your Bokio account you will be given the opportunity to fill in contact information, company information and settings such as accounting method and when your fiscal year begins. If you have not done this or are unsure if you entered correctly, you can go to Settings to check.

Read more about your fiscal year settings

Under Settings, you can also upload your company's logo, add more users, set up a receipt inbox, change your billing settings, your personal settings and passwords. 

3. Add payment accounts

Under Settings → Payment accounts you will find the accounts that are available for recording transactions. There you can click in which account to be managed when you post costs or income, expenses and invoices.

Here you can click on the account that should be the default account when entering bookkeeping records for expenses, payroll, etc. Payment accounts should only be balance sheet accounts, which means that only accounts below 4000 may be used as payment accounts.

Add payment account

Note that you cannot add accounts that are not included in Bokio’s chart of accounts.

  • Default account = the preselected account when bookkeeping
  • Payroll account = the preselected account when entering payroll records
  • Invoice account = the preselected account when recording customer invoices created in Bokio

Note that you will always be able to choose between all the payment accounts added, regardless of the default account.

Click Add payment account to add a new account that is available when recording transactions.

Enter the name and number of the account. You can also choose whether the account should be managed when recording in different categories. When you’re done, click Save.

4. Start recording transactions

Now you are ready to start using Bokio!