Get a free invoice template
Getting paid is critical for the livelihood of your business. You need your customers to pay on time and be aware of the terms and conditions attached to the transaction.
Therefore, sending out complete invoices with a professional look is important. Get rid of the good old Excel or Word invoices you used to send, it's time to step up.
If you’ve just started working as a sole trader or small business owner, you might have a few questions about how invoicing works. You’ve provided a service to your customer and now you need to get paid. But how do you make an invoice and what do you put in it?
Don’t worry, we will tell you everything you need to know so you can get started.
What is an invoice?
An invoice is a document your business (the supplier) will send to a customer (the buyer), stating and requesting the payment you are due for providing a service or for the sale of a product.
How to write an invoice and what to include
There are several details you should include in your invoice:
- Name and logo of your business
- Contact details of your business
- Customer name and contact details
- Date the invoice was created
- Due date of amount owed
- Description of the item or service
- Amount due (if you are offering more than one item, include single unit cost and number of units along with the total)
- Your preferred method of payment and payment details
- Invoice terms including the interest rate if your payment is overdue
When writing your invoice, it’s important that the details are clear and the invoice has a professional look. This is the information your customer will need to pay you, and ensure the payment is on time.
With Bokio, you can create unlimited invoices for free using our invoice generator, which makes sure you won’t miss out any important details. Simply input your details and get a professional, branded invoice you can send to your customers.
How to send an invoice
It’s quicker to send an invoice to your customer by email than by post, so you should get paid faster. When you email, including a personal message along with your PDF invoice is a great idea, like thanking your customer for working with you.
It’s even better to send your invoice using an accounting solution like Bokio where not only can you create an invoice for free and add a message when you send it, but also track your payment, see if it’s overdue, and record it with your other bookkeeping with just a few clicks.
Bokio is a totally free invoicing and accounting solution that lets you keep everything in one place. You don’t have to be an expert in accounting to use Bokio, because you will have step-by-step guidance and friendly support.
Generate professional invoices
Bokio enables you to generate customisable invoice templates. It's easy and free. You will be able to record the invoice in your accounts quickly and easily so you don’t have to worry about accounting with spreadsheets anymore.
Our free invoicing software has been designed to help you as a small business owner to send efficient and professional invoices.
Take a sneak peek at how the invoices look.
Benefits of using our free invoicing software - get more from invoices
Easy to use
All you need to do is to make sure you have updated your company's details (logo, address, email, invoice number). Add your customer's contact in the system and articles or services sold. But no worries, we guide you all the way through the creation of invoices.
Many small businesses like yours have loyal customers to whom they frequently send invoices. Create customers and articles rows once and for all and they will be saved in the system. This will spare you some time for future invoices by avoiding handling them manually. Any information you may need will be available in one click.
Not being paid on time can lead to profit loss, troubles with cash flow, and down the line the jeopardy of your business. One secure way of avoiding this is to make sure that your customers receive correct invoices which contains relevant information like the due date.
Tip: The 'To do' section in Bokio's invoicing software helps you to keep track of overdue and up coming invoices.
Send invoices directly to your customers
Send invoices to your customers by email directly from Bokio or download the template in PDF format.
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