How to enter bookkeeping records in Bokio

Entering bookkeeping records in Bokio is automated and simple. You can, of course, just enter bookkeeping records manually in Bokio if you want to. There are two ways to enter records in Bokio - modern bookkeeping or manual bookkeeping.

Automated bookkeeping - modern bookkeeping

You can use the “Upload” button to upload material or enter bookkeeping records without receipts, create invoices and payslips, and import from banks and files whenever you want. This can always be found at the top of the left-hand menu.

By clicking “Upload”, you can choose a PDF or image file to import directly as documentation for the bookkeeping record. Click on the arrow on the right to see other import functions and options.

Step 1: Upload the documentation

You can import image files and PDFs. You can even create a bookkeeping record without a receipt or import documentation using the Receipt Inbox.

Step 2: Select a category

You will now have four options, regardless of whether your bookkeeping record has documentation:

  • Receipt or expense For purchases where payment is made immediately and you get a receipt. This is recorded in the same way, regardless of the bookkeeping method, i.e. only once, on the date of the transaction.
  • Income - Remuneration from a sale in the form of a receipt or invoice.
  • Supplier invoice - For purchases where payment is not made immediately and you get an invoice. When using the invoice method, the purchase will be recorded as an account payable.
  • Miscellaneous - Other posts that do not fall under any of the categories above.


Step 3: Choose the correct bookkeeping template

Bokio has been created to make bookkeeping as quick and easy as possible. A large number of bookkeeping templates are included, which can be used in modern bookkeeping.

Bokio interprets the documentation you upload and suggests bookkeeping templates to use to record the documentation. If the wrong template is suggested, you can look for the right one yourself. If you’ve bought a computer, you can search for “computer” and Bokio will suggest a template for entering a bookkeeping record for a computer. You don’t have to think about the bookkeeping accounts, debit or credit.

Step 4: Fill in and check

Bokio interprets the invoice and suggests how a bookkeeping record should be entered. This must be checked and can be changed if Bokio has interpreted the invoice incorrectly. The total must always be filled in inclusive of VAT.

Step 5: Preview and adjust

After clicking “Next”, you will see a preview of how the journal entry will be recorded. Bokio has calculated the VAT and the bookkeeping accounts that the entries should be recorded in. You can adjust the record by clicking on the edit icon.

Entering bookkeeping records manually

In some cases you may want to enter bookkeeping records manually by entering the bookkeeping accounts, debit and credit. You can always choose to enter bookkeeping records manually in Bokio. Find out more here about entering bookkeeping records manually in Bokio.

Keywords: code, coding