To do - Do now
You’ll find four tabs under “To do now”:
- Bookkeep material
- Awaiting payment
- Things to pay
- Schedule payment
These are always open in the default mode, but you can close and open them as you want to see what needs to be done in each category. By hovering the mouse over the lines in “To do”, you can see your options on the buttons that pop up.
Under Bookkeep material you’ll find all the transactions that have yet to be recorded. This can be in the form of bank imports, expenses, uploaded material such as receipts and invoices, and saved (non-recorded) supplier invoices.
If you want to remove uploaded documentation, click on the edit icon and then “Delete”. Expenses and supplier invoices cannot be removed directly from “To do”, but you can click through to the documentation via the edit icon and make changes from there.
I have documentation in “To do” that has already been recorded
Receipts and invoices in “Material” are never directly linked to a journal entry.
If you delete (not cancel) a journal entry in your bookkeeping records, its documentation will return to “To do” automatically. If the documentation is not to be recorded, you can remove the row. This way there is nothing that can affect the bookkeeping records.
Awaiting payment consists of customer invoices that you created in Bokio where the due date has passed. The customer should therefore have paid. You can register a payment on the invoice directly from “To do”. You can click through to the invoice in question via the edit icon to, for example, send a reminder to the customer.
Things to pay
Under Things to pay you’ll find saved supplier invoices where the due date has passed. You must make sure that these are paid. If you want to register and record a supplier invoice as paid, click “Register payment”. To register a payment, the supplier invoice must first be recorded (either provisionally if you use the cash method, or recorded as an account payable if you use the invoice method).
Click “Register payment”. Select a payment account and payment date, and enter the amount paid.
Here you’ll find recorded expenses whose payment needs to be scheduled. Click “Schedule payment” and you’ll come to the page for paying expenses. You can access the expense item in the expenses function via the edit button.