How to submit VAT returns online?

Once your VAT return shows up in Bokio you can select a period to submit and bookkeep. You can only submit a VAT return once the period has ended. For the current and upcoming periods you can only view the VAT returns.

Step 1 - Review and submit VAT return

Select the period you want to submit. You will then go to the detailed page of that VAT return. At the top of the page you will see the most important information such as last submission date, payment date and the payable or receivable amount. Make sure you submit on time to avoid any additional fees.

You should also review your VAT to make sure that everything looks good before submitting. Here is some good advice to consider:

  • Have you posted income and expenses?
  • Does bank in Bokio agree to bank statements?
  • Do VAT accounts in Bokio agree to draft VAT Return?
  • Are trade Debtors and Creditors correct?

If everything looks good you can submit the VAT return to HMRC by pressing the button “Submit and lock period”. You will then get an overview of what will happen and how your journal entry will look like for this period.

If your VAT is zero you will still need to submit the VAT return to HMRC.

Step 2 - Bookkeep the VAT amount

After submitting your VAT return you will have to pay or receive money from HMRC. This needs to be done before you can bookkeep the VAT payment and complete the VAT return. Read more about how to pay or receive money from HMRC here.

When the transaction has been registered on your bank account you can bookkeep the payment by clicking the button “Bookkeep and complete”. Select the payment account, the payment date and the amount. Press “Bookkeep” and your VAT return will be marked as completed.

You also have the option to use the checkbox “I have already bookkept this”. You should use this if you have recorded the VAT payment outside the VAT return flow, i.e. by using the regular bookkeeping flow. Selecting this option will allow you to complete the VAT return and mark it as done. We recommend you to record all your VAT payments inside of each VAT return to get a better overview.



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