How to manage and improve your cash flow
Managing your cash flow is important to sole traders to be sure you can pay all your expenses. Cash flow is the amount of cash and other assets moving in and out of a business, which affects the liquidity of a business. Liquidity is cash and other assets that can be converted to cash to pay costs, and having good liquidity is important in maintaining a successful business.
Here are four simple tips to manage and improve your cash flow:
Make the most of your invoices
Invoices are good opportunity to maximise incoming money for your business. It is best practice to send invoices immediately when work is completed to avoid any unnecessary delay to getting paid.
There are a few more ways that invoices can be used to influence your revenue. Offering your customers a discount for paying early can encourage a prompt payment bringing money into the business to increase cash flow. Similarly, you can discourage late payments by setting your terms and making it clear interest will be charged if the invoice becomes overdue. You could also require a deposit before you start work to get some cash up front, making the wait for your invoice to be paid less impactful.
You can create good looking branded invoices with Bokio for free to save time and money. You can send the invoice, record it in your accounts and track your payment straight from the app.
Keep regular records
Updating your accounts regularly is key to having a realistic idea of your cash flow how your cash flow is looking, giving you current data to report on. With Bokio, it’s really easy to keep your records up to date by uploading receipts, documents and invoices all in the same place from your mobile, tablet or computer.
Our AI driven software will read the numbers in the documents uploaded and suggest which accounts they should be recorded in saving you time. We recommend uploading documents as you receive them, and setting aside some time to record them once a week.
If you are using an accrual method of accounting, this could be slightly harder to have a realistic picture of cash flow at any time, so using strategic reporting is important.
Use reporting to your advantage
Reporting gives a look at the bigger picture of how your businesses cash flow is doing. You will be able to look back at trends, see how your current cash is doing, and be able to start planning projections for the future.
It’s important to use reporting to see where new cash is coming in, where cash is going, and if any costs can be cut. The Chart of Accounts is the best place to do this, as it will show all your different accounts. Bokio has an automated, predefined Chart of Accounts which makes reporting quick and easy.
Create personal relationships
Taking the time to nurture personal relationships with your suppliers and customers can have benefits far beyond just being nice! It may make it easier to get paid on time, receive discounts on products, or negotiate other benefits to your cash flow.
Want to use Bokio to help manage your cash flow?